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Code and Concept Monthly – July ’18

The summer slump – or summer holiday season – is almost upon us, but still there is a lot going on to be talked about! Check out the events of the near future: on July 25th, you can grab your seat in an interesting webinar – Filr Micro Focus 3.4 has been released, and there are many improvements to take advantage of.

On the topic of security: the Live-Phishing Awareness Campaign in Kiel has led to a substantial response in media, resulting in many municipalities becoming more aware of the fact that citizens have a right to data protection.

Advances in digital transformation: Micro Focus Vibe and Micro Focus Filr can create a competitive advantage in this field for all IT-supported organizations.

Issues resolved: an FTF for Micro Focus Vibe 4.0.4 brings fixes for two issues in the registration/authentication area.

Our Use Case Spotlight will be covering Filr this month, and how Filr can be used to make your daily work life easier and to speed up existing processes.

 

Filr 3.4 Webinar July 25th 2019

To make sure that you find a webinar time slot that suits you, no matter where you are, the webinar will be held in three time slots:

In this webinar, the product team will be presenting and demonstrating the new features that have found their way into the product with the newest release Filr 3.4 – features for end users as well as administrators:

Filr users will become more productive:

  • They can now send “File Request” from the My Files area in Filr.
  • The Filr web interface now switches it’s language to the language set in the user’s browser, to make using Filr easier.
  • A Technical Preview for the Filr Desktop Client for Linux is now available for ubuntu machines.
  • An email notification will be sent when a share is first accessed, and there is a report of accesses to a shared item.
  • In iOS 11, the integrations in to the native “Files” app were improved (e.g. around SSO and NativeUI).

New controls will make life easier for Filr administrators:

  • Administrators can now set the default expiration time for new shares (until now, this was always “until the end of time”).
  • For better data protection, the admin can now chose to hide users’ LDAP IDs from other users, making social engineering attacks harder.
  • Net Folders can now be configured to be invisible to the Desktop Client, and can also be configured to be visible, but unavailable for synchronization, saving client disk space in case of user error.
  • The Outlook Plug-In was improved: it is now possible to send File Links without the need for authentication or registration. Recipients of Files do not need to register themselves as a Filr user. This was a much-requested feature by users on the Ideas portal, and once more, Micro Focus delivered.

On top of all this, the Webinar will be covering the correct steps for upgrading a Filr site to Filr 3.4 via the Online Update Channel, and for configuring the system properly.

 

Live Phishing Training in Kiel – Other Municipalities are Following Suit

On the topic of Cyber Attacks, the State capital Kiel has been once bitten, and now is twice shy – since the City was affected by a phishing attack and “smuggled” Trojan software some time ago. With a Live Phishing Training, the city council conducted a campaign for raising awareness and for training their employees. More than 3000 employees have been trained, and the outstanding success of the campaign has led to a large echo in media all over the country, lending to it achieving “Lighthouse” status: it not only has resulted in a higher level of problem awareness with the employees, but also with other municipalities.

To recap – the phenomenon: through using fake websites, fake e-mails of fake text messages, attackers gain login details that allow the culprit to access networks and access privileged data – more than 90 percent of cyber attacks start with one of the notorious “phishing mail”.

Phishing-Mails come in various forms and flavors, and follow various patterns, for example the “payroll scam” pattern (28%), the “voucher with attached PDF” pattern (14%) or the “CEO scam” pattern (24%). To successfully attack a user, their attention is taken by supposedly important things. An email from payroll usually means it’s about their salary, a voucher makes them curious for the option to get “free stuff”, and if the CEO sends a direct email, it must by definition be an important and urgent issue, leading the user to divulge privileged data to make sure they get paid, to make a bargain, or to be seen as an efficient and worthy employee.

The core of the issue here is: the best technology will not help the situation, if the employees have not been made aware for the specific threat at hand – the motto has to be: raise awareness for the problem, and provide concrete advice on how to distinguish he bad emails from the good ones.

Citizens have a right to data security in public administration

In Kiel, three quarters of the employees were able to tell that a phishing e-mail sent to them was a fake. But unfortunately, only one single incautious employee is enough to let malicious software get into the network and spread there. Understandably, some of the “phished” people felt they had been blindsided and were not at all happy about it. But: security comes first, citizens have a right to protection of their data, and real phishing emails do not come with an advance warning!

For more information: here on our website, you will find the section Information Security and Data Protection, where there is more to be found on awareness raising for employees in the field and also the press review on the Live Phishing Training at Kiel.

 

Rationalization, Digital Transformation: Vibe and Filr provide a competitive advantage

On July 10th, 2018, two webcasts took place, which demonstrated the rationalization potential of Micro Focus Vibe and Filr. Rationalization is one of the decisive driving factors for organizations undergoing digital transformation.

Today, document management and enterprise content management entail a lot more than just search and retrieval of information items with audit-safe archival. Tailored solutions accelerate processes and support collaboration in organizations of any size as well as the collaboration with external experts.
Organizations are more and more in need of digital transformation to fuel their knowledge production, knowledge retainment and knowledge organization. A necessity for this is agile, quick and intelligent management of content, of access control and of information structure, as well as cooperation, collaboration and organization-internal communication.

The combination of Vibe and Filr delivers a wide range of essential functionality. Filr allows for secure file synchronization, sharing and very basic collaboration, while Vibe brings the full range of collaboration features with an even stronger focus on security, in some respects even down to field level. It provides workflow capabilities as well as strong auditing, and it can be used for full effect in many scenarios, e.g. as an intranet or DMS system. The two products are not only designed to run securely on premise, but function as well when hosted by a trusted partner or in a private cloud. They integrate well with more communication tools like Micro Focus GroupWise, Micro Focus Messenger, but also Microsoft Outlook and Microsoft Office. Their search capabilities are outstanding, and they can provide benefit right from day one.

Ask us what Vibe and Filr can do for your productivity and efficiency!

 

Two Fixes in Vibe 4.0.4 FTF1 for issues in Authentication and Registration

An FTF (a “Field Test File”, think “Hot Patch”) for Vibe has been released by Micro Focus. It addresses the following issues.

Issue 1: Some Active Directory users are unable to login to Vibe when a password expiration policy is enforced.

If your Vibe site authenticates users against a Microsoft Active Directory, and you have a domain-wide password expiry policy set as well as a local, GPO-based policy, then you might be affected by this issue. If the password expiry on the domain level is shorter, or stricter, than the one set on the GPO level, then the stricter of the policies will be in effect, effectively disabling Vibe login for a user as soon as the shorter expiry time is reached. This is due to the special way in which AD calculates password expiry. We have joined Micro Focus in analyzing this issue together with an affected customer, and Micro Focus has implemented a solution that not only fixes the current issue, but also enables protection against similar issues in the future.

If you suffer this issue, just open a Service Request with Micro Focus, referencing TID 7023145.

Issue 2: External users unable to complete registration in Vibe

If you use the sharing functionality and have external users register themselves after being invited, you might run into this issue. When a file is shared with an external user and they try to register using the link included in the invitation email, the normal registration screen shows. After filling out their information and clicking on” Register”, though, an error is displayed, giving the message “An error occurred in the registration process. Please try again”. If the user then tries to register again, the behavior of the UI stays the same and registration is not possible. The system error log shows no messages when this happens.

This issue has also been resolved by Micro Focus Engineering and has been rolled into the FTF for Vibe 4.0.4. If you suffer from this issue, open a Service Request with Micro Focus and reference TID 7023146.

 

Use Case Spotlight

This time around, our Use Case Spotlight covers Micro Focus Filr, the secure and powerful platform for your File Sync & Share-needs. You can leverage Filr to use your existing infrastructure more efficiently, because Filr provides you with features that integrate with your environment. This Use Case Spotlight demonstrates how you can speed up a process and massively remove overhead on a process that collects information in the field to be used inside the organization.

The Challenge

A large number of processes has field staff taking pictures and processing them back at their desk, or sending them to a staffer in-house for processing. Examples for such processes include field staff documenting damages, civil engineers and architects documenting the progress, the building or work quality, or craftsmen and contractors documenting the before and after state on a job. Each time, images are taken and either transferred to a stationary PC upon returning from the job, sent by email, or shared through an unsecure cloud storage provider. An in-house staffer has to download the pictures, file them, and can only then use them in the process. All this needs time, and sometime it not only delays the process, but also lowers data security and protection.

The Solution

Filr to the rescue! Using Micro Focus Filr, processes like that can be accelerated and made more secure in a transparent way. On the field staff’s mobile device, the Filr app is installed and configured for “automatic upload” of images. This makes the mobile device upload every image to Filr as soon as it is taken, and if needed it also deletes the image after successful upload. In case this is not wanted, for example in case of BYOD, the user can still upload the images to Filr from the device’s image gallery. The in-house staffer at their desk in the office has the Filr Desktop Client installed on their Windows PC, Linux PC, or Mac, and has the upload folder for images configured to synchronize automatically, so they get the images downloaded to their PC immediately after the upload has finished, so they can immediately start processing the images or ask for additional material if needed while field staff is still on site, saving additional trips. If the field staff is delivering items, and signed receipts or other documents are photographed on site and uploaded, the customer can be engaged by support staff right away to positive effect, and also the billing process can be streamlined and accelerated.
Used like this, Filr has the power to really boost efficiency in distributed processes. Get up to date about the advantages of Filr as a platform for your use cases, and convince yourself of the ease and accessibility of implementing them.

Just get in touch, and we will talk about your use case – and maybe your solution will be one of our Use Case Spotlights in the future!

Micro Focus has released Filr 3.4

Micro Focus Filr 3.4 is available now via the Online Update Channel and provides a number of bug fixes and new features. To update your Filr to 3.4 – or to upgrade your Filr installation to version Filr 3.0 – we strongly recommend to consult your Filr Partner.

Filr 3.4 update information is available in the Micro Focus Knowledgebase. Micro Focus again listened to customers and users, and realized various suggestions from the Ideas Portal in Filr 3.4 – view the list of completed ideas here.

New Features – Overview:

  • Granular controls for Net Folder access from Filr Desktop client (online-only or offline)
  • Ability to conceal user’s LDAP ID in Filr Web interface
  • Outlook Plugin enhancements to allow file downloads without authentication
  • Default expiration of (new and modified) Shares to 30 days
  • Email notification confirmation when a share is accessed for the first time
  • Share access report
  • Ability to detect user’s locale from browser when using the Filr Web interface
  • Ubuntu support for the Filr Desktop client for Linux
  • Integration with iOS native Files app

Bug Fixes in Filr 3.4

This patch is intended to address the issues outlined in the following TIDs:

  • TID 7020162 – Filr Desktop client shows Net Folders even if option to allow synchronization is disabled
  • TID 7021444 – Can’t view .pdf files from an iOS mobile device
  • TID 7022458 – File Request option not available for Home folders
  • TID 7023058 – Filr Desktop client for Linux fails to launch when another python based process is running
  • TID 7023061 – Filr does not honor rights based on Organizational Role in eDirectory
  • TID 7023062 – SuSEfirewall2 gets truncated on Filr appliances leading to an inaccessible Filr site
  • TID 7023063 – Filr rejects file uploads in Personal Storage with an out of quota error message
  • TID 7023064 – External user report in Filr ignores the email address value in the report
  • TID 7023065 – Filr login fails with error HTTP Status 500 No row with the given identifier exists
  • TID 7023066 – Option to share File Link greyed out in the Filr Desktop client share dialog
  • TID 7023067 – Microsoft Compatibility Appraiser triggers file downloads in Filr Desktop client
  • TID 7023068 – Cursor starts flashing if Filr Desktop client launch during Windows startup is diabled
  • TID 7023072 – Filr Reverse proxy configuration status always displayed as disabled on summary page
  • TID 7023073 – External user registration on very large Filr systems sometimes fail
  • TID 7023074 – Allow TLSv1.2 only on Filr Configuration Console (port 9443)
  • TID 7023080 – Filr activity report lists some administrative activities as default admin user only
  • TID 7023081 – Filr android app always shows upload path as My Files
  • TID 7023082 – Unable to scroll when selecting source folder for upload in Filr android app
  • TID 7023083 – Filr JDK Update for Oracle January-2018 Critical Patch Update
  • TID 7023089 – Filr activity report for same day does not show all activities
  • TID 7023098 – Jackson deserialization vulnerability in Filr (CVE-2017-7525, CVE-2017-15095, CVE-2017-17485)

 

For any questions concerning the new features, the update or how to set up and use Filr, please contact us. We are happy to help you.

 


 

Micro Focus’  Filr product management will inform about the new features in a Community Webinar on Wednesday, July 25th. Depending on your preferred starting time, you can use the links below to register:

As we have grown accustomed to, the Filr product team will use the webinar to present and demonstrate the new features in 3.4, which on the one hand will make the Filr users more productive, and on the other will provide Filr administrators with new configuration options to make their lives easier.

Code and Concept Monthly – June ’18

Our focus area „Human Factors in Information Security“ found a place at  CEBIT in Hannover on June 12.-15. with the Live Phishing Training, right alongside the usual CEBIT standards. The OH Summit 2018 in Berlin was a special event this time and Code and Concept was there again as speaker – read our event report! A new, very current webinar on Filr 3.4 has been posted – and part II of our current Use Case Spotlight can also be found in this Code and Concept Monthly.

 

„Sikosh“ at CEBIT

This year’s CEBIT was announced as „Europe’s Business-Festival for Innovation and Digital Transformation“ and of course, the topic of security was also covered this year. The GDPR enforces measures for sensitization and training for employees. In light of recent events, Frank Weidemann presented the SiKoSH project („Sicherheit für Kommunen in Schleswig-Holstein“ – Security for Municipalities in Schleswig-Holstein) at the booth of the federal state of Schleswig-Holstein. The main focus of this presentation was our joint project around Live Phishing Training, which has already received coverage in the publications „<kes>“ and „Die Gemeinde“.

According to all experts, Live Phishing Training is the most effective method for strengthening the human firewall against phishing attacks, and leads to lasting results.

A phishing vector is part of the pattern in almost all successful attacks run on information security by cyber criminals. Sensitization for employees is an ongoing and permanent task, awareness of the problem must be created, correct and secure behaviour must be taught, and learning by doing must be made possible. Read more about this topic.

 

Review  – this year’s OH Summit 2018 on June 4.-7. in Berlin

Around the Open Horizons Summit 2018, much was different and not much stayed the same. Same-ness could be found in the great community, the outstanding organisation, the excellent catering, the high technical level and in much of the list of speakers. Of course, we once more ran a Hotlab around making Micro Focus Vibe your collaboration hub.

The changes already started with the subtitle of the conference, which was „Micro Focus Channel Community Conference“. According to this, the event targeted the channel, meaning the partners and distributors of licenses, as a counterpart to the customer-focused Micro Focus Universe event. Of course, customers and solution partners were welcome, and this led to a well-mixed crowd of twice as many delegates as 2017. Micro Focus covered the summit as sole sponsor, apart from the award dinner on Monday. The topics that were covered had a much broader range due to Micro Focus growing to over 300 products, having grown by HP Enterprise Software recently. This necessitated more tracks and more sessions to get the content covered in just four days. This wide spectrum let the keynote presentation suffer from missing depth-of-field, but the sessions and hotlabs were as focused and spot on as ever. This year, Filr and Open Enterprise Server have excited us most as products showing high amounts of progress and innovation, and with even more potential for the customer. Also, we encourage existing GroupWise and Open Workgroup Suit Customers to take a look at the upgrade licensing for Enterprise Messaging. In our view, that product suite has made a lasting positive impression.
The general atmosphere at the summit was a mixed bag – there was confusion, and astonishment, and criticism, but also a large amount of curiosity regarding new solutions and products. This thirst for information was quenched, and when Micro Focus made a commitment to products like Micro Focus Vibe that are well loved by the community, hope and confidence were instilled into the community. To find out more, you can peruse our more detailed conference review.

 

Use Case Spotlight: Micro Focus Vibe

In our Code and Concept Monthly for May ’18, the Use Case Spotlight covered a well-known problem in today’s IT world – the management and documentation of IP address assignment. We presented the first stage of a solution that enabled a centralised and versioned storage of data, but which did not yet fight the issues created by data silos. Now, we ignite the second stage of the solution.

The Solution – Stage Two

The solution’s second stage leverages the strong customisability of the Vibe platform. Every user can – when given the proper privileges – create their own entry types and forms, with only minimal training in the form of a short introduction. Yes, it’s true: Vibe is not limited to the existing entry types (file, discussion, task, calendar, milestone, poll, guest book, micro blog or photo entry), but lets you create your own data types after your own fashion, which are immediately usable in the system. The tool for achieving this is a browser based point-and-click editor, there is no need for any programming or for knowledge in HTML, CSS or JavaScript. Vibe even takes care of field validation to make sure proper data is entered in e.g. number, date or email address fields.

For the „IP address entry“ type, fields were added for information that was the most important to the customer, this being fields for the IP address, the main user (or owner) of the address, the device name, the physical location and some additional process-related information, like an expiry date for temporary use or assignment of an IP address. This way, IP addresses now can be released for new use easily, because it is easy to ask the owner before the expiry time to check if the address is still needed. As a replacement for work sheets, which represented sub-nets in the old spreadsheet files, we chose Vibe folders. Per sub-net, there is one Vibe folder which also holds sub-net and contact information, and in the folders, there is one Vibe entry per IP address. The end result is a system, in which every authorised user not only has an immediate view on the current state of the IP assignments, but in which Vibe Workflow Processes are used to request IP address assignments, grant or deny such requests, to revoke IP address assignments, but also to simply send automated email notifications before expiry of an address is imminent. All this is no problem with Vibe workflows, and it simplifies the life of IT administrators at the site immensely. Vibe frees data from its silos and makes it useful and easy to work with.

Contact us and we will talk to you about your use case – maybe your solution will be one of or future Use Case Spotlights!

 

Filr 3.4. Webinar: Deep Dive

The upcoming version 3.4 of Micro Focus Filr is on the starting blocks, the beta-phase is running at full speed, and many customers and partners help Micro Focus honing the product. After the release, product management will inform about the new features in a Community Webinar on Wednesday, July 25th, that was just announced. Depending on your preferred starting time, you can use the links below to register:

As we have grown accustomed to, the Filr product team will use the webinar to present and demonstrate the new features in 3.4, which on the one hand will make the Filr users more productive, and on the other will provide Filr administrators with new configuration options to make their lives easier.

For end users, these features are new:

  • File request for “Home Folders”
  • Filr Web Client being able to sense browser’s language to help users use Filr better
  • Linux Client on Ubuntu (Tech Preview)
  • Email notification & report when a new share is accessed for the first time
  • iOS app Files App integration enhancements (SSO, Native UI, etc)

Administrators will be happy to learn about these features:

  • It is now possible to define a global default expiration time for new shares
  • There is a function to hide the LDAP ID of users
  • Net Folders on the desktop: there is the ability to hide them, make them read only or make them read/write
  • New enhancements to Outlook plugin: support for unauthenticated download links
  • Attendees will also be shown the steps to use the software channel for upgrades.

 

Do you have questions or suggestions? Contact us!

The OH Summit 2018 in Berlin – Bridging the Old and the New

Bildquelle: Thomas Wolf, www.foto-tw.de / Wikimedia Commons / CC BY-SA 3.0

The Open Horizons Summit 2018 took place as the Micro Focus Channel Community Conference from June 4-7, 2018 in Berlin, in the Marriott and Ritz Carlton Hotels at Potsdamer Platz, right next to the Brandenburger Tor. It was a very interesting event with many facets and impressions, and we want to use this post to give you a review of the event from the perspective of Code and Concept for all who could not participate, who chose not to participate, or those attendees who are wondering if there was something they missed. We’ll start with general thoughts, and then cover Hotlabs, sessions, and last but not least our favourite topic: Micro Focus Vibe.

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We support the local art scene in Munich – Domagkateliertage, June 8th-10th

The “Domagk Ateliers” in the Munich neighborhood of Freimann have evolved from what was once the largest “Artist Colony” in Europe. Since 1993, in an area that used to be a large Army barracks, over 200 artists were allowed and able to pursue their self-realization on over 20,000 square meters. Due to urban development and the housing situation in Munich, this artists’ dream has since shrunk o 6000 square meters, but is still going strong and has been for 25 years, now!

The Domagk Ateliers will properly celebrate this occasion – and Code and Concept is proud to be a sponsor once more of this year’s Domagk Atelier Days. Congratulations from Code and Concept!

During the event every year, the resident artists open their workshops and studios to give a peek at the life and work of artists. In the exhibition space called “halle50” as well as all over the extensive outdoor area visitors can experience the creation of art, and have the opportunity to discuss with the artists, exchanging knowledge, experience, banter and world views. On the grounds, on the Open Air Stage, the “Autobahn Wall”, or in one of the many rooms, there is also lots of entertainment to be enjoyed, be it music – Piano, experimental, Blues, Rock or Soul -, or be it video projections, a sculpture garden, a photo machine, or a children art program. Of course, you won’t go thirsty or hungry – there will be a variety of catering options. Several thousands of visitors enjoy the direct contact with artists and art production every year. Contemplative, wild, informational or just fun and enjoyment – it’s yours to chose!

Details about the event, its schedule and such can be found here: http://www.domagkateliers.de/events/events-intern.

We highly encourage everyone who is interested in Munich’s local art scene to visit the Domagk Atelier Days!

Domagkateliertage 2018 Flyer

Wunderkammer Domagkateliers 2018 Flyer

Code and Concept Monthly – May ’18

“Alles neu macht der Mai”, which translates to “in spring everything starts anew”, is an old German Proverb that also holds true this time around. Once again, Code and Concept is a Sponsor of the Domagkateliertage. The Open Horizons Summit (this time in Berlin) once again will have us as speakers, and of course this Code and Concept Monthly will be shining a Use Case Spotlight on Micro Focus Vibe. But finally, there is one non-recurring announcement: in June, there will be a Collaboration Community Technical Webinar being held, this one on the topic of GroupWise.

 

Sponsoring the Munich Art Scene

We are supporting the local art scene in Munich – Domagkateliertage, June 8th-10th

The “Domagk Ateliers” in the Munich neighborhood of Freimann have evolved from what was once the largest “Artist Colony” in Europe. Since 1993, in an area that used to be a large Army barracks, over 200 artists were allowed and able to pursue their self-realization on over 20,000 square meters. Due to urban development and the housing situation in Munich, this artists’ dream has since shrunk o 6000 square meters, but is still going strong and has been for 25 years, now!

The Domagk Ateliers will properly celebrate this occasion – and Code and Concept is proud to be a sponsor once more of this year’s Domagk Atelier Days. Congratulations from Code and Concept!

During the event every year, the resident artists open their workshops and studios to give a peek at the life and work of artists. In the exhibition space called “halle50” as well as all over the extensive outdoor area visitors can experience the creation of art, and have the opportunity to discuss with the artists, exchanging knowledge, experience, banter and world views. On the grounds, on the Open Air Stage, the “Autobahn Wall”, or in one of the many rooms, there is also lots of entertainment to be enjoyed, be it music – Piano, experimental, Blues, Rock or Soul -, or be it video projections, a sculpture garden, a photo machine, or a children art program. Of course, you won’t go thirsty or hungry – there will be a variety of catering options. Several thousands of visitors enjoy the direct contact with artists and art production every year. Contemplative, wild, informational or just fun and enjoyment – it’s yours to chose!

Details about the event, its schedule and such can be found here: http://www.domagkateliers.de/events/events-intern.

We highly encourage everyone who is interested in Munich’s local art scene to visit the Domagk Atelier Days!

 

OH Summit in Berlin

This year’s OH Summit takes place in Berlin from June 4th-7th

This year, the OH Summit gets a new location: Berlin! It also gets a new tagline: “Micro Focus Channel Community Conference”. For all customers and partners of Micro Focus – and the partners’ customers – the OH Summit is the place to be! This is where new products are announced and demonstrated, where technical trainings take place, and this is where everyone can delve deeply into any topic, technical or business, with key Micro Focus personnel and of course with any number of like-minded people from the community. For many, the conference is a source of inspiration for business development or simply for improved service to their customers – in house or in business. Here is where you find the support and the information needed to get closer to the goal of digital transformation for customers, service providers and everyone involved.

Two Tracks, two Directions, one Focus

This summit follows the successful model of offering two parallel content focus areas. One is the tried and tested technical training area in the form of hands-on Hot Labs, aimed at people working in technical sales, in systems integration or in operative IT. The other is the business program, focusing on business leadership and the channel, and being aimed at business leaders, IT leadership people and channel partners, who all have a less hands-on technical focus, but who are responsible for IT management and are looking for the inside scoop and the information they need to confidently go ahead with the products of the grown Micro Focus product family.

Eye to Eye with the Professionals

In the Tech Lounge, delegates can explore new Micro Focus technologies, and can discuss one on one with developers and specialists during “Meet the Experts”. In the eight parallel technical tracks, there are over 50 Hot Labs to choose from; in the four parallel business tracks you will be able to gain insight into Micro Focus business strategies, visions and roadmaps.

Last but not least, the fun factor will of course be as high as all return visitors are accustomed to. You can find all about registration, lodging, schedules and of course the content at http://ohsummit.com.

 

Use Case Spotlight – Micro Focus Vibe

This month, we’re bringing you another Use Case Spotlight to demonstrate the outstanding possibilities and applications to your challenges that Micro Focus Vibe offers – out of the box.

This time around, we will tell you about the first stage of a two-stage-solution that we implemented together with a customer. The challenge is one that many IT people face: the management and documentation of IP addresses, and the exasperation caused by choosing an imperfect medium for that.

The Challenge

The IT group of an educational institution was facing the challenge that every IT organization comes across when it is growing and evolving. The documentation and management of IP address assignment. As many such groups do, they kept their IP addresses in a spreadsheet file, with a sheet per subnet, and all the necessary information in each row. But over the months and years, multiple copies of this file stated to exist, on thumb drives, on network folders, on server’s desktops or on the devices of admins. Time and time again, IP addresses were assigned twice and contact information was not found because the corresponding change was done in one of the other spreadsheet copies. Of course, this resulted in unavoidable, tedious and time consuming de-duplication and conflict resolution work.

The Solution

When setting up systems at this customer site, we noticed that they used a spreadsheet and that we were given an IP for a new machine that was already pingable. So right away, we knew that this process needed not just optimizing, but first: fixing. The fix for the issues seen here was a very easy one: store the file in Micro Focus Vibe! This way, the file is always in the same place, can be searched for easily, changes to the file are versioned and trackable, and access is ubiquitous, from mobile devices, the Web and more. And with Vibe Desktop, people can use a local copy of the file in case they lose their network connection or in case Vibe is being upgraded and cannot be reached for a short time – the changes they make are synched back up as soon as communications are back. And, of course, as is known when working with Micro Focus Vibe, access control for this important information type is secure, but easy to configure.

The Result

With this simple and small change to their process, the error rate and hassle factor of managing and documenting their IP addresses was cut down massively in the blink of an eye. But of course Vibe can do a lot more, and the issue they were still facing was that they still needed the spreadsheet program to get at the information, and it was hard to keep the information structure consistent across all subnets (and thus, all sheets). The second stage of the solution to this challenge faces these issues and will be shown in our monthly update for June.

 

Announcement

Collaboration Community Technical Webinar on GroupWise

The next Collaboration Community Technical Webinar will be held on Thursday, June 14th, at 6:00pm CEST. The topic this time is “Best Practices for Upgrading to GroupWise 18”.

In this webinar, the presenters will tell you the best migration paths towards GroupWise 18, the most recent incarnation of the most stable and cost-efficient enterprise e-mail solution. GroupWise is one of the cornerstones of the new Micro Focus Enterprise Messaging Suite for e-mail, calendaring and scheduling, PIM, instant messaging and chat/thread based team work.

 

As always, if you have any questions or comments about the topics and information in this post, feel free to contact us! We hope to see you at an event or in a webinar, soon!

Filr 3.3.4 Update is released

Micro Focus has released the Filr 3.3.4 Update. This update provides a number of general bug fixes for Micro Focus Filr and Search appliances, including a fix for an issue with the Filr Indexing service and a solution for the advanced authentication.

You can update to Filr 3.3.4 via the Online Update Channel.

The Filr 3.3.4 Update adresses the following TIDs:

  • TID 7022384 – Excessive memory utilization by the Filr Indexing service
  • TID 7022900 – Users need to re-enter username when Filr is integrated with NetIQ Advanced authentication

In case there are any questions regarding the Filr 3.3.4 update or any other question around Micro Focus Filr, please contact us. We are happy to help you.

Code and Concept Monthly – April ’18

Spring is here, everything is full of new energy! Let’s get you up to date on recent developments and latest topics.

Security and Phishing Awareness are more of a hot topic than ever, it seems. We are able to offer you some links to interesting articles and talks around those topics, but of course we also offer our services .

In our current Use Case Spotlight we demonstrate how to process the booking of resources for employees – such as company vehicles – with Micro Focus Vibe in an uncomplicated way – being transparent, semi-automated and simplified. The same principle is applicable to every internal booking process in your organisation: from renting work equipment to company-internal childcare facilities. In short: everything that requires more than blocking a resource by creating a simple calendar entry.

 

Security / Pishing

Strengthening the “Human Firewall”

We want to draw your attention to the interesting article Fisherman´s Foe by Dr. Werner Degenhardt from the March issue of “<kes> – Die Zeitschrift für Informations-Sicherheit” (German magazine for information security) about this topic (unfortunately, the article is only directly available in German).

Dr. Degenhardt from Code and Concept also gave a talk on this topic at the Security Day 2018 at Leibniz Supercomputing Centre of the Bavarian Academy of Sciences and Humanities and attended the „Denkwerkstatt sichere Informationsgesellschaft 2018“ (“Ideas workshop for secure information society 2018”) of the German Federal Office for Information Security (Übersetzung von: https://www.bsi.bund.de/EN) in Potsdam on invitation; results of this event will be published in the future.

As an entry point to the topics of Security and Phishing Awareness, why don’t you check out the topic “Security” on our website.

 

Use Case Spotlight – Micro Focus Vibe

The Challenge

The challenge here was to improve the booking of company vehicles for employees in a larger organisation, which until then was an inherently impractical and error-prone process.

A large German research center was looking for a practical solution for the booking of company vehicles from the internal fleet across locations.
Until the implementation of the new, and Vibe-based solution, the selection, reservation and booking of the vehicles were performed manually. Unfortunately, the employees couldn’t reliably check the vehicle’s availability beforehand at a central point, and this led to delays and conflicts, due to confusion around choice of cars or dates and other mistakes.

The solution

The solution is a transparent, semi-automated, simplified booking process.

Elements from the basic functionality of Micro Focus Vibe – in combination with a few, specially designed “workflow adjustments” – allows easy and frictionless booking of company vehicles. The central booking calendar is now visible for the employee – they select the “free” car of their choice, set the booking dates and send off the booking request form.
Until approval, the entry is not visible for other users – but after that, it appears as “booked” in the central booking calendar and every person involved in the booking process receives an e-mail notification about the process.

The Micro Focus Vibe booking process is  generally applicable for every imaginable resource booking in companies or organisation of every size, where the process requires approval or other intermediate steps before finalization- for example for:

  • Specialized rooms like video conference rooms
  • Company vehicles
  • Specialty tools and equipment
  • Projectors & laptops
  • Interpreters or other special function staff, internal and external
  • Childcare facilities

Get informed about the advantages of Vibe as a platform for your use cases, and convince yourself of the ease and accessibility of implementing them. Just get in touch, and we will talk about your sue case – and maybe your solution will be one of our Use Case Spotlights in the future!

Code and Concept Monthly – March ’18

The TTP EMEA Conference in Weiden was a great success, with Code and Concept contributions – sessions about Vibe and IT Security.

From March until May – every last Wednesday of the month: the Micro Focus webinar series for Filr, OES and iPrint: „File and Print Community Webinars 2018“.

Mark your calendar: this year’s Open Horizons Summit will take place from June 4th to 7th in Berlin – register now!

 

Review of the TTP EMEA Conference in Weiden

Once again, the TTP event organisation team did an outstanding job by planning and organizing a successful and interesting conference. In high level technical talks and debates, many insights, facts and ‘futures’ were discussed. This also enabled fruitful discussions with product management and key support folk, showing once more that the Micro Focus organisation listens to its customers and users and values their input.

We want to give our biggest thanks to the conference organisation team! The parallel between running a great event and successfully operating complex IT environments is uncanny, isn’t it?

We will soon publish a more detailed review of the contents that are not being held under NDA here in our blog.

A future plan for Vibe

The Micro Focus Vibe user crowd at the event had energizing and interesting discussions with product managers, among them Colin Bretagne. Code and Concept’s Vibe-themed session offered additional input for discussions and talks with attendees, EMEA support engineers and presales engineers as well as Vibe partners. The product-specific exchange resulted in one common goal: a constructive perspective on how to achieve a sped-up product version cycle for Vibe.

 

File & Print Community Webinars 2018

The Micro Focus community webinars, with a duration of 1 hour each, contain demos, deployment tips and tricks, implementation strategies, and sneak previews of products or features. Starting on March, 28th with a „Deep dive into Micro Focus Filr 3.3“ Micro Focus will be presenting all the possibilities of Filr 3.3. The webinar will cover Filr’s new features like Linux Client, File Request, Microsoft Office Plugin and Zoning as well as the steps to apply Filr 3.3 update via the online channel.

„OES and Hybrid Cloud Storage“ will be the topic of a webinar on April 25th, and on May 30th you can learn more about “MultiFactor Authentication with iPrint for OES and Appliance”.

Scheduled to be run on the last Wednesday of each month, from March to May, the webinars start at 6:00 pm (CEST). More information and registration links can be found on Cool Solutions.

You can always submit additional topics for what you would like to see covered in future Micro Focus Community Webinars here.

 

Open Horizons Summit in June in Berlin

This year’s Open Horizons Summit will take place in Berlin instead of in Budapest, where the community gathered the last several years. The summit is scheduled to take place from the 4th until the 7th of June, 2018, and registration is open now.

The OH community is offering over 50 hotlabs, and will be presenting new products and trends in the Tech Lounge. Furthermore, there will be business session tracks, focus group interviews and strategic keynotes around the Micro Focus solutions and the huge variety of the HPE solution portfolio. Even though the conference is labeled as the “Micro Focus Channel Community Conference”, if you are a customer, you should still not hesitate to register and take advantage of the 50+ Hot Labs, get the inside scoop of information about your products, and enjoy the atmosphere at this great event.

Build your own personal conference agenda from the high-level content areas IT Operations & Management, Information Management & Governance (including Collaboration), Application Delivery Management and Security.

More information and registration here: https://open-horizons.net/

Micro Focus has released Filr 3.3.3

The Filr 3.3.3 Update has been released by Micro Focus. This update provides a number of general bug fixes for Micro Focus Filr, Search and MySQL appliances including an updated Filr Plugin for Microsoft Office and Outlook.

You can update to Filr 3.3.3 via the Online Update Channel.

The following TIDs are being adressed with the Filr 3.3.3 Update:

  • TID 7022646 – WebDAV connections fail after applying the Filr 3.3 Update
  • TID 7022712 – Quota used calculation for Filr based storage gets out of sync
  • TID 7022715 – Outlook prompts users that the Filr plugin has not been enabled

In case there are any questions regarding the Filr 3.3.3 update or any other question around Micro Focus Filr, please contact us. We are happy to help you.