Collaboration in companies
Team Collaboration/ Knowledge Management/ Document Management/ Project Management/ Intranet Portals/ Process optimization and automation/ E-learning/ Learning Platforms
Collaboration in Companies
At any time and everywhere. Terminal-independent.
Changing work requirements – the way of working in modern companies is changing – strictly organized staff with clearly defined fields of activity are being replaced by loosely coupled working groups or time-and space-flexible, self-organized project teams. Each employee participates in a variety of heterogeneous projects where their specific skills are needed.
Modern collaboration solutions
With a modern collaboration solution, we can best meet these requirements. File, photo, task or milestone folders, wikis, calendars and customizable workspaces, as well as all other collaboration tools are brought together on a collaboration platform on your server: they form a collaborative, time-and place-independent collaboration environment. In this way we increase the efficiency of your business activities – while maintaining compliance, increasing security and the targeted use of existing resources.
Our solution: nothing off the shelf!
Know-how? Find us – with our many years of experience in the field of web-based team collaboration, we count among the world’s most experienced service providers. We can offer you a collaboration solution tailored to your business. The following individual aspects of such a solution provide a vivid insight.
Changed requirements for work equipment
Modern work demands are inseparable from modern technologies – especially young employees move a lot in social networks and are proficient in using Web 2.0 tools. They expect uncomplicated communication in their working environment: easy and quick information retrieval and forwarding. This shift is fueling the need for a technical solution that helps modern businesses stay on track: an Enterprise 2.0 collaboration platform.
Challenge: Knowledge Management
The systematic handling of knowledge, data and information becomes a central challenge and decisive competitive factor for companies in an information and knowledge society. Knowledge management strategies and tools are increasingly in demand alongside other information and communication technology solutions in business, research and education.
Systemize files and work cooperatively
In companies or in school and university learning groups, several people often work on a single document. Tracking changes to a document and the ability to restore older versions are extremely important. Document management means a strategy of organizational knowledge management: systematizing and organizing a large number of files and documents. Effective work is only possible with secure archiving of documents in central locations and reliable availability.
An online collaboration platform or file sharing system supports effective document management in a variety of ways: uploading and saving files, organizing them into folder hierarchies and their time, location, and device-independent availability. Add file tagging, file and file version commenting, full access to all stored pre-releases, document collaboration, change tracking, or restricting and sharing access to files.
Characteristics of systematic project work: interdepartmental cooperation
In modern companies, many work processes take place in temporary and targeted projects. Project teams usually consist of experts from different departments – familiar corporate structures are broken up and overlaid by new ways of working. Modern project work requires specific competencies – and appropriate tools to support successful project planning, project control and (self-) control of project teams, as well as support for communication and knowledge sharing in general. Systematic project management via online collaboration platforms enables effective project work in all project phases – from planning and initiation through implementation to the presentation of results.
Freely configurable team workspaces, individual folder structures, shared project calendars or well-organized knowledge management (such as wikis, blogs, discussion forums) promote the energy and resource-saving project work.
Key Benefits: Project-generated information and built-in knowledge is retained after the project is completed, and made available to new project collaborators, managers, or project customers in one central location. Effective work, even in temporally and spatially separated project teams, is much easier to achieve.
Intranet portals in companies – characteristics and goals
Corporate intranets serve as central information and communication portals. Here, all employees are provided with relevant information, news, forms and documents. Ideally, both the communication of these contents to the employees and the communication between colleagues and project staff should be dynamic and interactive.
A modern intranet optimizes the operational flow of information, supports work processes and promotes employee satisfaction. Social software functions (for example: forums, chats, blogs, wikis) enhance internal communication, knowledge sharing, and employees’ sense of belonging to the company. The interactivity of an intranet portal reflects a corporate culture that promotes self-directed and self-responsible teams and places value on having individual employees get involved.
A state-of-the-art collaboration solution provides design options to create an intranet portal as an information, exchange, and communication platform, as a corporate social network, or as the perfect mix for your environment. Using simple means, individual landing pages can be created using drag & drop, bundling the interest-oriented contents of the intranet and displaying them clearly.
Process optimization und -automation
Increase of effectiveness and motivation in the optimization of work processes
Processes and workflows can often be rationalized into project teams or departments in companies. Such standardization promotes qualitatively improved, accelerated and time- and cost-efficient work. Measurable progress motivates: Increasing transparency and improving the predictability of steps and processes as well as the visibility of goals and subgoals and the predictability of the work input are also part of optimizing business processes. Despite all the standardization, there is still enough room for flexibility and the possibility of individual adaptation to emerging changes.
Represent and automate processes in workflows
Workflows always consist of a defined starting situation, an organized process and a defined end. They support collaborative work, as they are coordinated by individual steps in the work process and, if necessary, assigned to specific persons (groups). This structure makes it possible to standardize frequently repeated work processes and the resulting time- and cost-efficient work while avoiding process losses.
A modern collaboration platform offers the use of integrated workflow functions and the easy use of workflow templates even by newcomers in this field. If necessary, it is possible to edit existing workflows or even to some extent rebuild them without interrupting ongoing processes. OpenText Vibe‘s easy and fast communication channels support individual workflows and effective teamwork.
E-learning and Learning Plattforms – “Blended Learning”
E-learning solutions complement classical classroom teaching
Whether at universities, colleges or further education providers – the concept of blended learning prevails in all educational sectors. Ideal learning conditions are created by combining the advantages of classroom sessions with those of e-learning. A collabortion platform, with its inherent flexibility and configurability, provides a standardized, yet customizable solution for e-learning / blended learning, offering all the advantages of time, place, and terminal-independent collaborative action: access to teaching materials, shared calendars, knowledge management, information sharing & Communication, collaborative editing of learning tasks, individualized automated routine processes (eg, dispensing) and the mechanisms of access control.