File Access in Companies

Data Availability/ Enterprise Data Security/ Schared Data Access/ Mailbox full?/ Mobile Printing

Flexible approaches to cooperation

Bringing together decentralized jobs

Project members are increasingly working neither in the same place nor at the same time. Working together in loosely coupled and changing working groups requires flexible approaches to collaboration.

Time, location and device- independent data access – and yet no cloud computing. Easy and safe with our tools.

You want to have your constantly updated work documents available anytime, anywhere? You want to work with several colleagues on one and the same document, independent of time, place and device? You want to keep full control over the company data? Sending files by email to overcrowded mailboxes is history.

File Sharing System

Using a file sharing system, you can provide internal and external employees with secure, time, location, and device-independent access to data, all stored on servers hosted by your company. The customized user interface allows access via any current device. Through a finely tuned access control, access to the data can be virtually organized, and data retention can be secured in your organization.

We support you!

We support you in the implementation process of a file-sharing system! As an independent service provider, we can offer you a professional implementation and support of the solution with extensive experience and expertise. We focus our services on the individual requirements of your company.

  • Conception and implementation
  • Installation and configuration
  • Support & advice
  • Administrator and user workshops
  • Advice and support for the implementation of mobile iPrint

Keep files available on the go

Keep your company-relevant data available at any time, place, and device!

Whether in the field or in sales, in the home office, on trips or on the way to work – your internal and external (possibly project) employees are mobile and require their work materials. A file-sharing system is the solution for mobile file access as well as internal / external file sharing while ensuring true mobility and reliable data security.

The features:

  • Access the most current file versions, not just local copies.

  • File or document changes can be made and saved directly.

  • Flexible access to the files: through your computer’s web browser or through different mobile devices.

  • Control over file access and access permissions (“read only” files allowed, or “edit only”, redirect sharing, and more!

  • The files stay where they are – in your company’s file system. Do not worry about your backup or additional storage space!

Corporate Data under Control

Is a cloud-based file store trustworthy?

No. Unlike our file sharing solution, cloud-based file storage systems allow unauthorized copies and incorrect user identities – losing control over company files can be nasty. But with a file sharing system, the files stay where they are – protected on the file server of your company.

Access Control: Allow to block here – some documents may be relevant to different departments of your company, but should never be accessible to external project partners – no problem: they allow only internal distribution and block at the same time the passing on to external users. Keep your business data safe from the dangers of cloud computing and protect sensitive data from loss or discovery.

With a secure file sharing solution for a file sharing system, it is no problem to maintain control over read and edit rights, or file storage or redistribution rights. They give access to people who work with important files, but make sure that they are not given to third parties or that they leave your company’s file server.


Secure and shared access to files

Give your teams what they need! Working together on documents.

Everyday business in companies: time and space flexible project teams, in which you work together with internal and external colleagues precisely and without loss of time.

Facilitated collaboration – documents are often edited together – changed, supplemented and commented. All team members are able to access the documents at any time, from anywhere and from any device. Changes to your colleagues and notes on the documents are immediately visible to everyone: the entire team is always up-to-date, centrally managed.

Controlling File Access – External workers typically have no access to your company’s file systems. You can ensure that external employees have access to exactly those project-relevant documents they need, even for a specific time frame. Mailing documents is a thing of the past – your data does not leave your company.

A file sharing system makes it easy to collaborate, share and share files, and provides a quick overview of shared files:

  • Sharing of files and file folders within the team – the files remain stored in the company’s file system.

  • Constant access to the latest file version for all team members.

  • E-mail notification of changes to important files.

  • Simplified communication by commenting files or notes during document sharing.

Mailbox full?

No more unsuccessful file attachments!

Forgot the attachment? Has come across a full recipient mailbox? The following question already heard?

“When did you last send me your changes?

Everyone knows these examples and experiences them all too often in their daily work. Do not send documents by e-mail – the recipient will thank you. A file sharing system allows your colleagues access to specific documents and folders. You determine how long access is granted, whether the recipient is only allowed to read, download, edit, or even pass on the file. That’s how you make sure the right people have access to the right files when they need them


Mobile printing with iPrint

Print, at any time, device- and location independent

Office work is not always done in the office. An idea for the customer presentation is still quickly noted in the evening at home in the smartphone or designed in the home office and the business offer is updated on the return flight of a customer appointment on the laptop.

So far awkward: to print the documents then the files had to be transferred to the office computer. And if it’s in a hurry, the network printer is busy with a five-hundred-page print job – flexible, mobile access to current documents is of no use if you can not present the offer to the customer or if you need to hold a presentation without handouts.

With iPrint, OpenText has created a flexible and secure printing environment that covers all major platforms (Windows, Mac, Linux). Via a web interface, via AirPrint (for iPad & iPhone) or via app (for Android) or via email, documents from stationary and many mobile workplaces around the world can be output on the company’s own printers. Print from anywhere! – from your desktop computer, from your tablet, from your mobile device, or simply by email without submitting your sensitive corporate data using an unprotected cloud solution.

Make mobile printing a reality and use your in-house access controls and security policies to secure your data.

Interested? Call us!