OpenText Vibe

Team Collaboration/ Knowledge Management/ Document Management/ Project Management/ Intranet Portals/ Workflows: Process Optimization- Automation/ E-learning | Learning Platforms

Collaboration in Companies with mit OpenText Vibe

OpenText Vibe is a web-based collaboration platform

– for team collaboration, knowledge- , file- and project management, intranet, process automation and optimization and much more.

Work together!

With this web-based collaboration platform, teams can store project information and process data in a central, secure location. OpenText Vibe provides easy communication channels for sharing between team members. For example, posts can be commented, or content tagged for better structuring.

Connections to Office programs!

Since version 3.3, the Vibe Microsoft Add-In Office allows documents stored in Vibe to be edited directly in the Office application and stored in Vibe without detour. Version 3.3 also includes Vibe Desktop for easy synchronization of files between Vibe and the local hard drive (Windows and OS X). It’s a teamwork and business-oriented solution, with the Vibe installation being used as a “cloud” backend, as Dropbox knows it, but unlike the usual cloud computing, it knows exactly where the Data is: on the servers hosted by your company.

Visit our workshops!

In our Workshops we support you conceptually and technically: needs assessment, user and administrator training and special cases.

Teamkollaboration with OpenText Vibe

Changed requirements for work equipment

The new work requirements are inseparable from the new technologies – particularly “digital natives” – the young colleagues – are accustomed to dealing with social networks and Web 2.0 tools and expect uncomplicated communication in their work environment: simple and fast information retrieval and forwarding , This shift is fueling the need for a technical solution that helps today’s businesses stay on track: the Enterprise 2.0 collaboration platform OpenText Vibe.



Knowledge Management with OpenText Vibe

Challenge Knowledge Management – Knowledge as a Resource

The development via the information society towards a knowledge society is also reflected in the increasing importance of knowledge as a competitive factor for companies. Therefore, the systematic handling of knowledge, data and information becomes the central challenge. Knowledge management strategies and tools such as OpenText Vibe are increasingly in demand in companies, as well as in research and teaching, alongside other information and communication technology solutions.

Document Management with OpenText Vibe

Systemize files and work cooperatively

In companies or in school and university learning groups, it is often necessary for several people to work together on documents. Tracking changes to a document and the ability to restore older versions are extremely important. Corporate document management is a strategy for organizational knowledge management: systematizing and organizing a large number of files and documents. Effective work is only possible with secure archiving and reliable availability of documents in central storage locations.

The online collaboration platform OpenText Vibe supports effective document management with numerous options:

Upload and save files

  • clear file organization in folder hierarchies
  • Time, location, and device
  • independent data availability
  • Tagging files
  • Commenting on files and file versions
  • Teamwork on documents
  • unlimited access to all saved
  • document pre-versions
  • the change tracking
  • Restriction and release of access rights.
  • Here you can create the content that will be used within the module.



Project Management with OpenText Vibe

Characteristics of systematic project work

Modern project work requires specific competencies – and appropriate tools to foster successful project planning and control, as well as the (self-) control of project teams and the sharing of knowledge. In modern companies, many work processes take place in temporary and targeted projects. Project teams usually consist of experts from different departments – familiar corporate structures are broken up.

Systematic project management via online collaboration platforms such as OpenText Vibe enables effective project work in all phases of the project – from planning and initiation through implementation to results presentation. Freely configurable team workspaces, individual folder structures, shared project calendars and organized knowledge management (for example wikis, blogs, discussion forums) guarantee the possibility for a resource-saving and resource-saving project work.

Project archiving: Information generated in projects and built-in knowledge are retained after the project is completed and made available to new project employees, managers or project customers in one central location. Effective work – even in temporally and spatially separated project teams – is much easier to achieve.

Intranet Portals with OpenText Vibe

Intranet portals in companies – Charakteristics and goals

Corporate intranets serve as central information and communication portals

Here, relevant information, news, forms and documents are provided for all employees. Ideally, both the communication of these contents to the employees and the communication with each other should be dynamic and interactive.

Promotion of business information flow, supportof work processes and promotion of employee satisfaction

An intranet portal provides social software functionality (forums, chats, blogs, wikis), empowering employees with internal communication, knowledge sharing, and empathy. The interactivity of an intranet portal reflects a corporate culture that promotes self-directed and self-responsible teams and places value on having individual employees get involved.

The OpenText Vibe collaboration platform offers design options!

An intranet portal as an information, exchange and communication platform: here you can design the company-internal social network as the perfect mix for your environment. Using simple means, individual landing pages can be created using drag & drop, bundling the interest-oriented contents of the intranet and displaying them clearly.



Workflows: Process Optimization and -Automatisierung with OpenText Vibe

Increase of effectiveness and motivation in the optimization of work processes

Processes and workflows can often be rationalized into project teams or departments in companies. Such standardization promotes qualitatively improved, accelerated, as well as time- and cost-efficient work.

Measurable progress motivates!

Improving business processes also means increasing transparency and better predictability of steps and processes, the visibility of goals and subgoals, and the predictability of work input. Despite all standardization, there is still enough room for flexibility and adaptation to changes.

Represent and automate processes in workflows

Workflows always consist of a defined starting situation, an organized process and a defined end. Workflows support collaborative work by coordinating individual steps in the work process and, if necessary, by assigning them to specific people (groups). This structure enables the standardization of often repetitive work processes and the resulting time-consuming and cost-effective work while avoiding process losses.

Integrated worflow functions

OpenText Vibe offers the use of built-in workflow capabilities as well as easy use of workflow templates even for newbies in the field. If necessary, it is possible to edit existing workflows or to completely rebuild them without interrupting running processes. OpenText Vibe‘s easy and fast communication channels support workflows and effective teamwork.

E-learning: Learning Platforms with OpenText Vibe

E-learning solutions complement classical classroom teaching

At universities, colleges or training and further education providers – in all educational sectors, the concept of blended learning prevails. This creates ideal learning conditions by combining the advantages of classroom sessions with those of e-learning.

OpenText Vibe‘s inherent flexibility and configurability make it a standardized yet customizable e-learning / blended learning solution, with all the advantages of time, place, and end-user-independent collaborative action: access to teaching materials, shared calendars, knowledge management, information sharing & Communication, collaborative editing of learning tasks, individualized automated routine processes (eg, dispensing procedures) and access control mechanisms.


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