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Code and Concept Monthly – May ’18

“Alles neu macht der Mai”, which translates to “in spring everything starts anew”, is an old German Proverb that also holds true this time around. Once again, Code and Concept is a Sponsor of the Domagkateliertage. The Open Horizons Summit (this time in Berlin) once again will have us as speakers, and of course this Code and Concept Monthly will be shining a Use Case Spotlight on Micro Focus Vibe. But finally, there is one non-recurring announcement: in June, there will be a Collaboration Community Technical Webinar being held, this one on the topic of GroupWise.

 

Sponsoring the Munich Art Scene

We are supporting the local art scene in Munich – Domagkateliertage, June 8th-10th

The “Domagk Ateliers” in the Munich neighborhood of Freimann have evolved from what was once the largest “Artist Colony” in Europe. Since 1993, in an area that used to be a large Army barracks, over 200 artists were allowed and able to pursue their self-realization on over 20,000 square meters. Due to urban development and the housing situation in Munich, this artists’ dream has since shrunk o 6000 square meters, but is still going strong and has been for 25 years, now!

The Domagk Ateliers will properly celebrate this occasion – and Code and Concept is proud to be a sponsor once more of this year’s Domagk Atelier Days. Congratulations from Code and Concept!

During the event every year, the resident artists open their workshops and studios to give a peek at the life and work of artists. In the exhibition space called “halle50” as well as all over the extensive outdoor area visitors can experience the creation of art, and have the opportunity to discuss with the artists, exchanging knowledge, experience, banter and world views. On the grounds, on the Open Air Stage, the “Autobahn Wall”, or in one of the many rooms, there is also lots of entertainment to be enjoyed, be it music – Piano, experimental, Blues, Rock or Soul -, or be it video projections, a sculpture garden, a photo machine, or a children art program. Of course, you won’t go thirsty or hungry – there will be a variety of catering options. Several thousands of visitors enjoy the direct contact with artists and art production every year. Contemplative, wild, informational or just fun and enjoyment – it’s yours to chose!

Details about the event, its schedule and such can be found here: http://www.domagkateliers.de/events/events-intern.

We highly encourage everyone who is interested in Munich’s local art scene to visit the Domagk Atelier Days!

 

OH Summit in Berlin

This year’s OH Summit takes place in Berlin from June 4th-7th

This year, the OH Summit gets a new location: Berlin! It also gets a new tagline: “Micro Focus Channel Community Conference”. For all customers and partners of Micro Focus – and the partners’ customers – the OH Summit is the place to be! This is where new products are announced and demonstrated, where technical trainings take place, and this is where everyone can delve deeply into any topic, technical or business, with key Micro Focus personnel and of course with any number of like-minded people from the community. For many, the conference is a source of inspiration for business development or simply for improved service to their customers – in house or in business. Here is where you find the support and the information needed to get closer to the goal of digital transformation for customers, service providers and everyone involved.

Two Tracks, two Directions, one Focus

This summit follows the successful model of offering two parallel content focus areas. One is the tried and tested technical training area in the form of hands-on Hot Labs, aimed at people working in technical sales, in systems integration or in operative IT. The other is the business program, focusing on business leadership and the channel, and being aimed at business leaders, IT leadership people and channel partners, who all have a less hands-on technical focus, but who are responsible for IT management and are looking for the inside scoop and the information they need to confidently go ahead with the products of the grown Micro Focus product family.

Eye to Eye with the Professionals

In the Tech Lounge, delegates can explore new Micro Focus technologies, and can discuss one on one with developers and specialists during “Meet the Experts”. In the eight parallel technical tracks, there are over 50 Hot Labs to choose from; in the four parallel business tracks you will be able to gain insight into Micro Focus business strategies, visions and roadmaps.

Last but not least, the fun factor will of course be as high as all return visitors are accustomed to. You can find all about registration, lodging, schedules and of course the content at http://ohsummit.com.

 

Use Case Spotlight – Micro Focus Vibe

This month, we’re bringing you another Use Case Spotlight to demonstrate the outstanding possibilities and applications to your challenges that Micro Focus Vibe offers – out of the box.

This time around, we will tell you about the first stage of a two-stage-solution that we implemented together with a customer. The challenge is one that many IT people face: the management and documentation of IP addresses, and the exasperation caused by choosing an imperfect medium for that.

The Challenge

The IT group of an educational institution was facing the challenge that every IT organization comes across when it is growing and evolving. The documentation and management of IP address assignment. As many such groups do, they kept their IP addresses in a spreadsheet file, with a sheet per subnet, and all the necessary information in each row. But over the months and years, multiple copies of this file stated to exist, on thumb drives, on network folders, on server’s desktops or on the devices of admins. Time and time again, IP addresses were assigned twice and contact information was not found because the corresponding change was done in one of the other spreadsheet copies. Of course, this resulted in unavoidable, tedious and time consuming de-duplication and conflict resolution work.

The Solution

When setting up systems at this customer site, we noticed that they used a spreadsheet and that we were given an IP for a new machine that was already pingable. So right away, we knew that this process needed not just optimizing, but first: fixing. The fix for the issues seen here was a very easy one: store the file in Micro Focus Vibe! This way, the file is always in the same place, can be searched for easily, changes to the file are versioned and trackable, and access is ubiquitous, from mobile devices, the Web and more. And with Vibe Desktop, people can use a local copy of the file in case they lose their network connection or in case Vibe is being upgraded and cannot be reached for a short time – the changes they make are synched back up as soon as communications are back. And, of course, as is known when working with Micro Focus Vibe, access control for this important information type is secure, but easy to configure.

The Result

With this simple and small change to their process, the error rate and hassle factor of managing and documenting their IP addresses was cut down massively in the blink of an eye. But of course Vibe can do a lot more, and the issue they were still facing was that they still needed the spreadsheet program to get at the information, and it was hard to keep the information structure consistent across all subnets (and thus, all sheets). The second stage of the solution to this challenge faces these issues and will be shown in our monthly update for June.

 

Announcement

Collaboration Community Technical Webinar on GroupWise

The next Collaboration Community Technical Webinar will be held on Thursday, June 14th, at 6:00pm CEST. The topic this time is “Best Practices for Upgrading to GroupWise 18”.

In this webinar, the presenters will tell you the best migration paths towards GroupWise 18, the most recent incarnation of the most stable and cost-efficient enterprise e-mail solution. GroupWise is one of the cornerstones of the new Micro Focus Enterprise Messaging Suite for e-mail, calendaring and scheduling, PIM, instant messaging and chat/thread based team work.

 

As always, if you have any questions or comments about the topics and information in this post, feel free to contact us! We hope to see you at an event or in a webinar, soon!

Filr 3.3.4 Update is released

Micro Focus has released the Filr 3.3.4 Update. This update provides a number of general bug fixes for Micro Focus Filr and Search appliances, including a fix for an issue with the Filr Indexing service and a solution for the advanced authentication.

You can update to Filr 3.3.4 via the Online Update Channel.

The Filr 3.3.4 Update adresses the following TIDs:

  • TID 7022384 – Excessive memory utilization by the Filr Indexing service
  • TID 7022900 – Users need to re-enter username when Filr is integrated with NetIQ Advanced authentication

In case there are any questions regarding the Filr 3.3.4 update or any other question around Micro Focus Filr, please contact us. We are happy to help you.

Code and Concept Monthly – April ’18

Spring is here, everything is full of new energy! Let’s get you up to date on recent developments and latest topics.

Security and Phishing Awareness are more of a hot topic than ever, it seems. We are able to offer you some links to interesting articles and talks around those topics, but of course we also offer our services .

In our current Use Case Spotlight we demonstrate how to process the booking of resources for employees – such as company vehicles – with Micro Focus Vibe in an uncomplicated way – being transparent, semi-automated and simplified. The same principle is applicable to every internal booking process in your organisation: from renting work equipment to company-internal childcare facilities. In short: everything that requires more than blocking a resource by creating a simple calendar entry.

 

Security / Pishing

Strengthening the “Human Firewall”

We want to draw your attention to the interesting article Fisherman´s Foe by Dr. Werner Degenhardt from the March issue of “<kes> – Die Zeitschrift für Informations-Sicherheit” (German magazine for information security) about this topic (unfortunately, the article is only directly available in German).

Dr. Degenhardt from Code and Concept also gave a talk on this topic at the Security Day 2018 at Leibniz Supercomputing Centre of the Bavarian Academy of Sciences and Humanities and attended the „Denkwerkstatt sichere Informationsgesellschaft 2018“ (“Ideas workshop for secure information society 2018”) of the German Federal Office for Information Security (Übersetzung von: https://www.bsi.bund.de/EN) in Potsdam on invitation; results of this event will be published in the future.

As an entry point to the topics of Security and Phishing Awareness, why don’t you check out the topic “Security” on our website.

 

Use Case Spotlight – Micro Focus Vibe

The Challenge

The challenge here was to improve the booking of company vehicles for employees in a larger organisation, which until then was an inherently impractical and error-prone process.

A large German research center was looking for a practical solution for the booking of company vehicles from the internal fleet across locations.
Until the implementation of the new, and Vibe-based solution, the selection, reservation and booking of the vehicles were performed manually. Unfortunately, the employees couldn’t reliably check the vehicle’s availability beforehand at a central point, and this led to delays and conflicts, due to confusion around choice of cars or dates and other mistakes.

The solution

The solution is a transparent, semi-automated, simplified booking process.

Elements from the basic functionality of Micro Focus Vibe – in combination with a few, specially designed “workflow adjustments” – allows easy and frictionless booking of company vehicles. The central booking calendar is now visible for the employee – they select the “free” car of their choice, set the booking dates and send off the booking request form.
Until approval, the entry is not visible for other users – but after that, it appears as “booked” in the central booking calendar and every person involved in the booking process receives an e-mail notification about the process.

The Micro Focus Vibe booking process is  generally applicable for every imaginable resource booking in companies or organisation of every size, where the process requires approval or other intermediate steps before finalization- for example for:

  • Specialized rooms like video conference rooms
  • Company vehicles
  • Specialty tools and equipment
  • Projectors & laptops
  • Interpreters or other special function staff, internal and external
  • Childcare facilities

Get informed about the advantages of Vibe as a platform for your use cases, and convince yourself of the ease and accessibility of implementing them. Just get in touch, and we will talk about your sue case – and maybe your solution will be one of our Use Case Spotlights in the future!

Code and Concept Monthly – March ’18

The TTP EMEA Conference in Weiden was a great success, with Code and Concept contributions – sessions about Vibe and IT Security.

From March until May – every last Wednesday of the month: the Micro Focus webinar series for Filr, OES and iPrint: „File and Print Community Webinars 2018“.

Mark your calendar: this year’s Open Horizons Summit will take place from June 4th to 7th in Berlin – register now!

 

Review of the TTP EMEA Conference in Weiden

Once again, the TTP event organisation team did an outstanding job by planning and organizing a successful and interesting conference. In high level technical talks and debates, many insights, facts and ‘futures’ were discussed. This also enabled fruitful discussions with product management and key support folk, showing once more that the Micro Focus organisation listens to its customers and users and values their input.

We want to give our biggest thanks to the conference organisation team! The parallel between running a great event and successfully operating complex IT environments is uncanny, isn’t it?

We will soon publish a more detailed review of the contents that are not being held under NDA here in our blog.

A future plan for Vibe

The Micro Focus Vibe user crowd at the event had energizing and interesting discussions with product managers, among them Colin Bretagne. Code and Concept’s Vibe-themed session offered additional input for discussions and talks with attendees, EMEA support engineers and presales engineers as well as Vibe partners. The product-specific exchange resulted in one common goal: a constructive perspective on how to achieve a sped-up product version cycle for Vibe.

 

File & Print Community Webinars 2018

The Micro Focus community webinars, with a duration of 1 hour each, contain demos, deployment tips and tricks, implementation strategies, and sneak previews of products or features. Starting on March, 28th with a „Deep dive into Micro Focus Filr 3.3“ Micro Focus will be presenting all the possibilities of Filr 3.3. The webinar will cover Filr’s new features like Linux Client, File Request, Microsoft Office Plugin and Zoning as well as the steps to apply Filr 3.3 update via the online channel.

„OES and Hybrid Cloud Storage“ will be the topic of a webinar on April 25th, and on May 30th you can learn more about “MultiFactor Authentication with iPrint for OES and Appliance”.

Scheduled to be run on the last Wednesday of each month, from March to May, the webinars start at 6:00 pm (CEST). More information and registration links can be found on Cool Solutions.

You can always submit additional topics for what you would like to see covered in future Micro Focus Community Webinars here.

 

Open Horizons Summit in June in Berlin

This year’s Open Horizons Summit will take place in Berlin instead of in Budapest, where the community gathered the last several years. The summit is scheduled to take place from the 4th until the 7th of June, 2018, and registration is open now.

The OH community is offering over 50 hotlabs, and will be presenting new products and trends in the Tech Lounge. Furthermore, there will be business session tracks, focus group interviews and strategic keynotes around the Micro Focus solutions and the huge variety of the HPE solution portfolio. Even though the conference is labeled as the “Micro Focus Channel Community Conference”, if you are a customer, you should still not hesitate to register and take advantage of the 50+ Hot Labs, get the inside scoop of information about your products, and enjoy the atmosphere at this great event.

Build your own personal conference agenda from the high-level content areas IT Operations & Management, Information Management & Governance (including Collaboration), Application Delivery Management and Security.

More information and registration here: https://open-horizons.net/

Micro Focus has released Filr 3.3.3

The Filr 3.3.3 Update has been released by Micro Focus. This update provides a number of general bug fixes for Micro Focus Filr, Search and MySQL appliances including an updated Filr Plugin for Microsoft Office and Outlook.

You can update to Filr 3.3.3 via the Online Update Channel.

The following TIDs are being adressed with the Filr 3.3.3 Update:

  • TID 7022646 – WebDAV connections fail after applying the Filr 3.3 Update
  • TID 7022712 – Quota used calculation for Filr based storage gets out of sync
  • TID 7022715 – Outlook prompts users that the Filr plugin has not been enabled

In case there are any questions regarding the Filr 3.3.3 update or any other question around Micro Focus Filr, please contact us. We are happy to help you.

Filr 3.3.2 patches possible error after the Filr 3.3.1 update

In our recent blog post about the Filr 3.3.1 update we have already mentioned the possibility of an error (Error: 404 „Host header validation failed“) after the installation of the patch in some scenarios. This mainly affects scenarios with multi-domain installations of Micro Focus Filr. More information about this error can be found in TIDs 7022670 and 7021148.

Micro Focus did react quickly and has made a patch available in the Filr 3.3.2 update. You can download this patch for the Filr Standard and Advanced edition via the Online Update Channel. The Update disables the Host header validation by default, and gives the administrator the option to enable this new security feature manually.

Many thanks to the Filr product management and development team for providing this fix so quickly!

In case you might have already installed Filr 3.3.1 and are facing the error, please contact us. We are happy to help you. Of course we also support you in case there are any questions regarding the Filr 3.3.2 update or any other question around Micro Focus Filr.

Code and Concept Monthly – February ’18

The TTP conference in Weiden, Germany is getting closer – the agenda is set up. The event is almost fully booked by now and there is a session topic list available.

The Vibe 4.0.4 update may lead to some unexpected system behavior in some scenarios – for example regarding the function “Edit this File” – but solutions are already at hand.

Some may be wondering: what’s the things I could be using Micro Focus Vibe for? This question will be tackled in this Monthly with our first Use Case Spotlight.

 

TTP EMEA Conference Weiden

At the academic conference, taking place from Feb 26th until March 2nd, someone from Code and Concept will be on site every day, and of course there will be sessions hold by us and our customers. We are giving a session about Micro Focus Vibe. Jürgen Primbs from Klinikum der Universität München (KUM)  will deliver a session – in German – about  „Agile methods in a non-agile environment“. Additionally, Werner Degenhardt, former CIO of the Faculty of Psychology and Educational Sciences at Ludwig-Maximilians-Universität in Munich, talks about IT security and will showcase phishing methods in his Live Phishing Training.

Take a look at the recommended sessions, as they can also be found in the now available complete Session Topic List of the TTP conference:

  • “What’s going on around Vibe? Information, Use Cases, Thoughts, and a Call to Action” – a session by Christian Giese from Code and Concept in English.
  • „Agile methods in a non-agile environment“ – The session will be delivered in German by Jürgen Primbs (KUM).
  • Live Phishing Training“ with Werner Degenhardt
  • Also interesting: „Vibe – Get Hidden Reports!“ by Diethmar Rimser
  • There will also be various Filr sessions around sharing, support, scaling and a look into the future, directly from the Filr product manager.

On this occasion, a reminder: do not miss the pre session courses the weekend before the conference, February 24th and 25th:

  • Two day Zenworks – The FULL Potential workshop
  • Two day Linux and Bash Scripting training
  • 3 hour VMware vSphere 6.5 hands on lab on Sunday

 

Issues after the Vibe 4.0.4 upgrade

Using the new MSURI functionality in Vibe 4.0.4 for the option “Edit this File” can – in certain situations – lead to the function being not visible anymore. Anyhow, there’s more than one way to directly edit office documents saved in Vibe  – we will be happy to advise you finding the ideal solution for your use case.
With some clients, it is also possible to encounter some rendering issues when using the GroupWise Client Integration. We do also support you in this case.

 

Use Case Spotlight – Micro Focus Vibe

 

The Challenge

Low efficiency and high risk of error in traditional manual hardware procurement

The process of ordering and obtaining client-hardware in a large, decentralised customer organisation was traditionally executed as a non-unified, manual process with regard to its format and the communication channels used. This led to a significant portion of the IT Service Desks available time resources being locked into controlling and ensuring the data quality and integrity of orders made, on tracking the (partial) deliveries and packaging slips, and into matching orders to the end customer.

The Solution

Digitisation and partial automation of organisational procurement processes using Micro Focus Vibe

The physical order process is enhanced and supported digitally by using out-of-the-box features of Micro Focus Vibe (Online-Form, File Upload/Download, Workflow Processes).

The ordering customer

  • completes an online form, created by the people of the IT Service Desk, in Vibe
  • uploads the completed, official Excel-based order form as an attachment,
  • receives several automatic emails from the workflow engine, containing e.g. the order confirmation or the notification of readiness for pick up
  • gets the invoice directly from the supplier.

The result is a system that ensures data quality and integrity right from the start and which collects all pertinent information in one place, visible to all involved entities. A quick and predominantly complication-free procurement process is guaranteed. Through partial automation, order fulfillment has been quicker and easier for all people involved, and error rates have gone down.

Micro Focus Filr 3.3.1 is available

Micro Focus has released Filr 3.3.1, which provides a number of general bug fixes, including an updated Filr Desktop Client for macOS.
The Filr 3.3.1 Update for Standard and Advanced Editions of Filr is available via the Onlien Update Channel.

The following TIDs are being adressed with the Filr 3.3.1 Update:

  • TID 7022646 – WebDAV connections fail after applying the Filr 3.3 Update
  • TID 7022645 – Folders with DOT in name appear empty when using the Filr Desktop client for macOS
  • TID 7021148 – Missing Validation checks in Filr HTTP Host headers

Before patching please review TID 7022670, and if you are affected, or unsure, please contact us. We know the workaround for this issue and are happy to help you.

Micro Focus Vibe 4.0.4 has been released

A new version of Micro Focus Vibe is available in the Customer Center. Vibe 4.0.4 includes for the most part security updates and bug fixes.

Also available in the Micro Focus download area is a new version of Vibe Desktop (4.0.4) as well as the Vibe Add-in 4.0.4 for Microsoft Office.

Read more about What’s New in Vibe 4.0.4 and the Bug Fixes in Vibe 4.0.4.

Bug Fixes in Vibe 4.0.4

1002792 Performance issues when user is member of hundreds of groups

1025937 Mirrored Folders not syncing – Oracle Database 11g

1037666 Vibe will not sync with eDirectory 9

1038897 If the export of a workspace results in a .zip file larger than 4GB, the .zip file will be corrupted

1039381 LDAP sync halts on empty attribute values

1039466 Files attached to a folder are no longer accessible when using Markup

1039543 Andriod App does not allow going to next page in file folder

1040431 Desktop client randomly stops synchronizing some files

1042971 “Edit in Place” keeps asks for permission to run for _every_ File

1043315 Entry type changes if item is copied

1043528 Workflow access rights problems

1044366 No search results are displayed

1047249 Using Vibe markup to create a link to a new (nonexisting) entry seems to be broken

1048599 KeyShield SSO Edit applet not working with error “java.lang.ClassNotFoundException: org.kablink.teaming.applets.fileopen.FileOpenâ€

1050531 Folder settings are being lost when copying a folder

1050533 Folder settings are being lost when exporting and importing a folder

1051287 Unable to login after Vibe 4.x server migration

1053014 Section markup (==section title==) is not working correctly on blog folders

1053453 German translation of “Version Files” button is wrong when dragging a file into a Vibe folder

1055111 Invalid RPC token error when Vibe 4.0.3 is in cluster setup

1055626 Copying an entry from one discussion folder to another restores deleted comments in destination folder

1058534 Adding an attachment to an entry fails via REST

1058745 Copying a Blog folder with entries that have same file attachments Fails with SQL Error

1059848 Set default for edit in place to use MS URI

1063702 Admin unable to login after upgrade 1064707 Calendar Summary accessory not working correctly – not able to navigate calendar as expected

1065054 The Ideas Portal link in Vibe points to the wrong URL

1066183 Accessory panel configured with search query does not display results

1067252 Error indexing entry: java.lang.ClassCastException and various other exceptions

1069995 CSIR database issues. Oracle DB.

1070430 Groups in Vibe show members that are not member in the eDirectory group

1071331 File Duplication during file sync with a Mirrored Folder

1073173 MAC Vibe Desktop Crashes on macOS High Sierra 10.13.2

1075287 Mirrored Folder Sync problem – Failed to process entity with path

Of course, we’ll be happy  to assist in keeping your Vibe installation up to date.

From what we have already tested, especially the new behaviour of the new edit-in-place functionality for “Edit this file” using MSURI may be unexpected after this upgrade.

Feel free to contact us for more information on these details or the fixed issues and in case you need support with planning and applying this update. We are looking forward to helping you.

Filr Security Patch regarding MELTDOWN & SPECTRE

This patch applies to Micro Focus Filr 3.0 and Novell Filr 2.0.

By now, your surely know all about the “Meltdown” and “Spectre” attacks against modern CPUs.

The patch for these issues is now available in Filr 3.0 – Security Update 3 and Filr 2.0 – Security Update 4. With the update installed, the kernel version will be updated to 3.0.101-108.21.1.

Additional information

For details on the attacks, please visit https://meltdownattack.com or https://spectreattack.com or

The patch download pages are available here: Patch for Filr 3.0 and Patch for Filr 2.0.

Please note: When applying the updates the version numbers of Filr are NOT being changed. However, this does not imply an update failure, but is rather working as designed.

To make sure if the update has been performed successfully, please follow the instructions given on the patch’s download page.